10 Signs an Email Was Written by AI (and how to fix them)

This is not an anti-AI lesson. Using AI to help you write is not the problem. Sending its first draft is. AI gets you past the blank page, checks your grammar and suggests structure. What it cannot do is sound like you, because it has never met you. So we fix that, in five steps, in about five minutes per email. Download the guide: the 10 signals and the five-minute edit: https://duarte-business-english.kit.c... WHO THIS IS FOR Anyone who writes emails at work and uses AI to help. Non-native English speakers who rely on it more than they would like to admit, and native speakers who have started to notice their own writing sounding generic. No advanced English required. WHAT YOU WILL LEARN How to spot the em dash habit and what to use instead Why "I hope this email finds you well" now works against you The vocabulary AI reaches for that real people never say out loud How cliche stacking gives you away in a single sentence Why no contractions and identical paragraphs look machine made The deepest signal of all: no names, no dates, no numbers Three more tells that most people miss, including semicolons The five-step edit that makes any draft sound like you What to write instead of the most overused openers in business How to prompt better so the signals never appear The 60-second check before you press send THE FIVE-STEP EDIT 1. Cut it by a third 2. Add one fact only you could know 3. Remove the em dashes and semicolons 4. Add contractions and vary the sentence length 5. Read it aloud CHAPTERS 0:00 The email nobody wrote 0:37 About me: Melissa B. Duarte 0:59 The downside of using AI for emails and what it actually costs you 1:27 Count the signals that an email was written with AI: how many can you find? 2:49 Signal 1: the em dash 3:50 Signal 2: why you don't want to write "I hope this email finds you well" 6:47 Signal 3: how to choose the right words for an email 7:53 Signal 4 & 5: cliches in emails rhetorical patterns 10:10 Signals 6 & 7: too tidy to be true email structure 10:55 Signals 8, 9 & 10: empty praise, no facts 12:09 Three signals that AI wrote your email that people miss 15:50 The five-step edit for emails 16:18 Step 1: cut it by a third 17:02 Step 2: add one fact only you could know 18:17 Step 3: remove the em dashes and semicolons from your emails 18:56 Step 4: add contractions, vary the length of your sentences & paragraphs 20:40 Step 5: why you need to read an email written by AI aloud 21:55 What to write instead of I hope this email finds you well: email openers 23:03 How to make your email sound more natural: email phrases 25:53 The full rewrite, before and after. Compare an email written with AI and then edited 29:26 Wrap up & thanks for watching ━━━━━━━━━━━━━━━━━━━━ Business English for global professionals: https://duartebusinessenglish.com/cor... Private Business English lessons with Melissa: https://duartebusinessenglish.com/boo... The Global Business English Mastery Series (my books): https://duartebusinessenglish.com/books/ Free Business English resources: https://duartebusinessenglish.com/res... I am Melissa B. Duarte, Business English coach and author of The Global Business English Mastery Series. I help international professionals write and speak the English their work actually requires. #BusinessEnglish #AIWriting #EmailWriting #ProfessionalEnglish #EnglishForWork #WritingTips #ChatGPT