6. Wedding Contracts and Vendor Red Flags w/ Alexandra

On this episode of Planning Out Loud, Kristy is joined by fellow Kinfete wedding planner Alexandra to demystify the world of wedding vendor contracts. While reviewing legal fine print is rarely the most exciting part of planning, having explicit, written agreements is essential for protecting both couples and vendors.  Together, Kristy and Alex share real-life lessons from behind the scenes, explaining why verbal promises fall flat, how to spot subtle red flags before you pay a deposit, and the non-negotiables that every contract should cover.  In this episode, we discuss: • Why Contracts Protect Everyone: Why relying on good intentions or verbal promises isn't enough, especially when turnover or miscommunications happen.  • Documenting the Scope of Work: How to verify that arrival times, exact hours of coverage, equipment needs (like battery-powered speakers or shade), and hourly overage rates are explicitly defined.  • Booking Red Flags: Warning signs to watch out for, including vendors who demand a deposit before providing a contract, avoid formal agreements, or take excessive time to respond.  • Insurance Requirements: Why certificates of insurance (COIs) matter, what venues require, and the potential risks of hiring an uninsured vendor.  • Cancellation and Replacement Clauses: What happens when an emergency strikes, who is responsible for finding a suitable replacement, and when refunds apply.  • Venue Restrictions and Role Clarity: The critical differences between a venue coordinator and a wedding planner, as well as strict venue rules regarding decor, flames, and food or beverage restrictions.  • Catering Deadlines and Vendor Meals: How to navigate guaranteed guest count minimums, late-change surcharges, and contractual meal requirements for your vendor team.  Download our Wedding Contract Checklist at kinfete.com/contracts (https://kinfete.com/contracts) Send us your thoughts & questions! (https://www.buzzsprout.com/2652074/fa...) New episodes drop every Thursday. Hit follow wherever you listen so you never miss an episode. Follow us on Instagram and send your questions to @planningoutloudpod (  / planningoutloudpod  ) See photos and more details from the weddings we discuss at kinfete.com/podcast (https://kinfete.com/podcast)