Intro to Ceres: Applying and Unapplying Agency Payments to A/R Invoices

Welcome to this Ceres ERP finance training session, recorded on November 6, 2018, as part of the Ceres Finance User Group. Presented by Scott Wiacek (Director of Applications, Feeding America) and moderated by Missy Surran (Three Square Food Bank), this short onboarding and cross-training tutorial walks you through how to properly handle agency accounts receivable (A/R) cash receipts in Ceres (built on Microsoft Dynamics NAV and Business Central). Whether you are recording incoming checks, managing batches through the Deposits or Cash Receipts journals, applying payments to specific open invoices, or correcting mistakes by unapplying entries, this session provides step-by-step guidance for food bank finance and accounting teams. --- 📌 TIMESTAMPS & CHAPTERS: 00:00 - Introduction & Welcome (Missy Surran & Scott Wiacek) 01:25 - Reviewing Open Invoices via the Aged Accounts Receivable Report 02:00 - Processing Deposits in Ceres: Entering Batches, Bank Accounts, and Check Numbers 04:45 - Applying Payments Directly to Open Invoices within the Deposits Journal 06:10 - Reviewing Agency Ledger Entries & Handling Unapplied Credits 08:35 - Using the Cash Receipts Journal to Post Payments and Link Invoices 12:20 - Correcting Mistakes: How to Unapply Entries and Reassign Payments to the Correct Invoice 14:05 - Wrap-Up & Closing --- 🔗 RESOURCES & RELATED LINKS: • Feeding America HungerNet Extranet: https://www.hungernet.org • Ceres Technical Documentation & User Guides: Available via Member Business Solutions on HungerNet. • For User Group invites and access inquiries, contact Connie Ahalt: cahalt@feedingamerica.org #CeresERP #FeedingAmerica #FoodBankManagement #MicrosoftDynamicsNAV #BusinessCentral #NonprofitAccounting #AccountsReceivable #FinanceTraining #HungerNet