Web Podcast #151: AI Is Already in Your Practice - Governing Shadow AI, Vendors, and Everyday AI Use

Compliance Step-by-Step: Learn Compliance & Get Certified 🤖 AI is already in your healthcare practice. But do you know where it's being used and who's overseeing it? From EHR systems and ambient scribes to billing software, coding tools, and generative AI applications, artificial intelligence is becoming part of everyday healthcare operations—sometimes before organizations establish appropriate policies and safeguards. 🎙️ FEATURING SPECIAL GUESTS • Jim Younkin, MBA, FACHDM – CTO & Co-Founder, Mosaic Life Tech • Teresa Younkin, MSHI – CEO & Co-Founder, Mosaic Life Tech In this recorded session, Ray Walters (EPICompliance) and Jose Delgado Jr. (Taino Consultants) welcome Jim and Teresa Younkin to discuss AI governance, shadow AI, vendor accountability, and practical strategies for managing AI-related risks in healthcare. 🧭 KEY TOPICS • AI versus traditional algorithms and automation • Identifying AI already operating within healthcare systems • Shadow AI and unauthorized employee use • AI inventories, approved uses, and organizational policies • Vendor agreements, BAAs, and data protection • EHR features, ambient scribes, and clinical documentation • AI risk assessments and HIPAA Security considerations • Human oversight, accountability, and documentation • Joint Commission and CHAI governance guidance • Ongoing AI performance monitoring ⚠️ WHY IT MATTERS AI adoption doesn't always begin with leadership approval. EHR updates may introduce AI features, employees may independently use generative AI tools, and existing vendors may add AI capabilities to their products. Without appropriate oversight, these technologies can introduce risks involving patient privacy, security, clinical accuracy, and regulatory compliance. The key question: Does your organization know which AI tools are being used, what decisions they influence, and who's responsible for overseeing them? 🔍 SHADOW AI & EVERYDAY USE Shadow AI involves artificial intelligence tools used without formal organizational approval. Healthcare organizations should identify where AI is being used, determine what information these tools access, establish approved and prohibited uses, and educate employees on responsible AI practices. 🔐 AI VENDORS, HIPAA & DATA SECURITY Before implementing AI tools, organizations should review vendor agreements, applicable Business Associate Agreement (BAA) requirements, data handling practices, access controls, and whether patient information may be used to train AI models. Understanding vendor responsibilities is essential, especially when AI features are added to existing healthcare systems. 🛡️ AI GOVERNANCE & HUMAN OVERSIGHT Responsible AI governance requires clear accountability, documented risk assessments, appropriate human review, and ongoing monitoring. Jim and Teresa discuss practical governance principles reflected in Joint Commission and Coalition for Health AI (CHAI) guidance, including leadership oversight, patient safety, documentation, and continuous evaluation. 🚨 KEY COMPLIANCE QUESTION Can your organization identify where AI is operating, explain how it influences decisions, and demonstrate appropriate oversight? 📅 Recorded October 27, 2026 🎙️ ABOUT OUR SPECIAL GUESTS Mosaic Life Tech is an AI governance advisory firm helping healthcare organizations evaluate AI-related risks and establish practical governance and oversight strategies. 🌐 Visit Mosaic Life Tech: https://mosaiclifetech.com/ 📊 AI GOVERNANCE READINESS ASSESSMENT How prepared is your organization to manage AI responsibly? Explore Mosaic Life Tech's AI Governance Readiness Assessment to evaluate your organization's approach to governance, risk management, and oversight. https://mosaiclifetech.com/governance... 🎙️ ABOUT COMPLIANCE STEP-BY-STEP Practical healthcare compliance education covering HIPAA, OSHA, Medicare, cybersecurity, fraud prevention, risk management, AI, and healthcare operations. 🛡️ EPICOMPLIANCE PRO Manage policies, training, recurring tasks, incident records, corrective actions, BAAs, and compliance documentation in one centralized platform. 🎓 ONLINE HEALTHCARE COMPLIANCE TRAINING HIPAA Privacy, HIPAA Security, OSHA for Healthcare, and Healthcare and Billing Practices Compliance. 🌐 https://epicompliance.com/ 📞 877-560-4261 ✉️ info@epicompliance.com Host: Ray Walters, EPICompliance walters.r@epicompliance.com Co-host: Jose Delgado Jr., Taino Consultants josedelgado@tainoconsultants.com Special Guests: Jim Younkin & Teresa Younkin, Mosaic Life Tech 📩 CONTACT OUR SPECIAL GUESTS Have questions about AI governance or need guidance on implementing responsible AI practices in your healthcare organization? Connect with Jim and Teresa at Mosaic Life Tech: https://mosaiclifetech.com/contact